Integrated pharmacy error tracking and reporting system and method

Abstract

The disclosure presents a system and method for efficiently capturing, tracking, analyzing, and providing continuous quality improvement in an integrated manner in relation to errors which occur in the distribution of medication to patients through a multi-store pharmacy operation. The system and method include receiving error event data for a pharmacy error event through a first input device at a pharmacy through an input interface, transmitting the error event data to a pharmacy error event database associated with a pharmacy error event computer and storing the error event data in the pharmacy error event database. The system and method may also determine whether the first error event information requires escalation, and transmit an error event escalation message through a communication device to supervisory personnel, as well as tabulate the error event data with the pharmacy error event computer based on a criteria for communicating insight information to supervisory personnel through a communication device. The system and method provide further structural, functional and operational features for implementing these and other features in a multi-store and multi-district pharmacy operation.

1 . A method of integrated continuous quality improvement in reducing pharmacy error events, comprising the steps of:
 receiving pharmacy error event data for each of a first plurality of pharmacy error events through one or more first input devices at a first pharmacy;   transmitting the error event data for each of the first plurality of pharmacy error events to a pharmacy error event database within an pharmacy error event computer;   analyzing the plurality of error event data as a data set with the pharmacy error event computer, wherein the analysis results in an internal error data set and an external error data set; and   transmitting the external error data set through a communication device to supervisory personnel.   
     
     
         2 . The method of  claim 1  further comprising the step of communicating a predetermined response based on the content of the internal error data set to first pharmacy personnel involved with the at least one of the first plurality of pharmacy error events. 
     
     
         3 . The method of  claim 1 , wherein the supervisory personnel is at least one of the following: a store supervisor at the first pharmacy, a district supervisor for a district including the first pharmacy, and/or a corporate supervisor for a plurality of districts including the first pharmacy, wherein each district includes a plurality of pharmacies. 
     
     
         4 . The method of  claim 1  further comprising the steps of:
 receiving error event data for each of a second plurality of pharmacy error events through one or more second input devices at a second pharmacy; 
 transmitting the error event data for each of the second plurality of pharmacy error events to the pharmacy error event database within the error event computer; 
 tabulating the error event data with the pharmacy error event computer using pharmacy error event data for each of the first and second plurality of pharmacy error events, wherein the tabulation is performed by a criteria for providing insight information to supervisory personnel, 
 transmitting the tabulated error event data through the communication device to the supervisory personnel in response to the tabulating step; and, 
 communicating the first insight information to second supervisory personnel of the pharmacy personnel involved with the at least one of the plurality of pharmacy error events. 
 
     
     
         5 . A system for integrated continuous quality improvement in reducing pharmacy error events comprising:
 a pharmacy error event computer; and   a plurality of input devices located at a plurality of pharmacies;   wherein the pharmacy error event computer is configured to receive pharmacy error event data for each of a first plurality of pharmacy error events through one or more first input devices at a first pharmacy, analyze the plurality of error event data as a data set with the pharmacy error event computer, wherein the analysis results in an internal error data set and an external error data set, and transmit the external error data set through a communication device to supervisory personnel.   
     
     
         6 . The system of  claim 5 , wherein the pharmacy error event computer comprises a memory comprising the pharmacy error event database and a pharmacy error event tracking module, wherein the pharmacy error event tracking module is configured to provide at least one functional interface. 
     
     
         7 . The system of  claim 6  wherein the functional interface is a store interface to manage external error events. 
     
     
         8 . The system of  claim 6  wherein the functional interface is an employee interface for reviewing respective external error events each employee is associated with. 
     
     
         9 . The system of  claim 6  wherein the functional interface is a peer review interface for tracking an improvement focus and for tracking reviewing of posted minutes. 
     
     
         10 . The system of  claim 6  wherein the functional interface is a district review interface for reviewing external error events at a district level. 
     
     
         11 . The system of  claim 6  wherein the functional interface is a quality assurance interface for reviewing external error events at a corporate level. 
     
     
         12 . The system of  claim 6  wherein the functional interface is an external error event review interface for reviewing external error events in a read-only manner. 
     
     
         13 . The system of  claim 7 , wherein the store interface comprises a display of all external error events for a predetermined period of time for a particular pharmacy, wherein the external error events are sorted by priority of action, and wherein the external error events requiring immediate action are highlighted. 
     
     
         14 . The system of  claim 8 , wherein the employee interface comprises a display of all external error events for a predetermined period of time, wherein the external error events are sorted by whether the external error events have been reviewed and by date of entry of such external error event. 
     
     
         15 . The system of  claim 9 , wherein the peer review interface requires that pharmacy staff sign-off that the improvement focus and/or the posted minutes were reviewed by the pharmacy staff. 
     
     
         16 . The system of  claim 10 , wherein the district review interface comprises a display of all external error events for a predetermined period of time for the pharmacies which a district supervisor is responsible for, wherein each external error event displayed is hyperlinked to a detailed event interface for such external error event. 
     
     
         17 . The system of  claim 11 , wherein the quality assurance interface are configured to allow a respective district supervisor or corporate/quality assurance supervisor to review, forward, and provide input to evaluate an investigation, findings, and follow-up actions related to each external error event, and to reject each external error event.